- SPECIALISTS IN YOUR SUCCESS
Technical secretariat
- Advice and consultancy.
- Feasibility study (expenses vs. income).
- Constant update and control of the budget.
- Enrollment management.
- Billing, payments and collections.
- Fiscal management of the congress.
- Report and economic closing (lists, reports and statistics).
- Dissemination and promotion of the congress
- Preparation of a retrotiming of activities as a work guide.
- Headquarters coverage: personal and specialized attention to speakers, guests, congressmen, companies, exhibitors, media, institutions, etc.
- Coordination of services and providers.
- Delivery of documentation and accreditation.
- Permanent coordination of the sessions.
- Organization of social events.
Scientific secretariat
- Schedule and creation of the scientific programme.
- Assignation and adaptation of spaces and rooms.
- Invitations to and confirmation of speakers.
- Abstract management: rules, opening and reception, assessment, communicating acceptance and rejection, etc.
- Management of scientific sessions (workshops, symposiums, pro-con sessions, etc.)
- Publishing of the programme and scientific publications.
- Processing of Scientific Interest.
- Credit requests for ongoing training.
- Monitoring attendance for accreditation and statistics of sessions.
- Certificates (scientific contributions and credits).
- Preparation of reports for the Scientific Committee.
Logistics secretariat
- Analysis of potential venues (cities and spaces).
- Preparation of candidatures.
- Establish relationships and agreements with the official institutions of the host city.
- Coordination of services: we adjust every detail.
- Negotiation with airlines and rail companies to get special conditions for attendees.
- Selection and negotiation with suppliers to obtain the best conditions. (Venues for your congress, spaces for social events, entertainment and shows, security personnel, hostesses, warehouse, audiovisual and computer services, catering and restoration, press office, posters, signage, signage, decoration, printing, protocol, etc. ).
Exhibition and sponsorship
- Defined d’stratègies for the capture of resources.
- Analitzem i generate new forms of participation (scientific or physical spaces).
- Creation and / or updating of a database of potential sponsors exhibitors.
- Presentation of the Congress to the industry.
- Exhibitor manual / commercial dossier.
- Commercialization and collection management.
- Coordination of the needs of the exhibiting companies.
Permanent secretary of companies
- Collaboration and execution of the strategic plans of the Society / Association
- Specialized personnel
- Feasibility study of each project, training activity, etc.
- Optimization of economic resources
- Economic situation reports
- Off-line and on-line communication plans
- Member service
- Management of company registrations / cancellations. Database.
- Collection of fees
- Coordination and supervision of external advisors / providers if necessary (tax, accounting and legal advice)
- Communication with the partners and with the association's collaborating companies
- Calls to Assemblies and Boards of Directors, sending the order of the day, sending minutes, etc.
- Coordination and supervision of external advisors / providers if necessary (tax, accounting and legal advice)
- Billing and payments
- Massive and personalized Mailing / E-Mailing
- Activities and trips
Travel agency
- The service of the first Spanish travel agency.
- Personalized attention before and during the congress.
- Best price guaranteed for the hotel offer for the event.
- Exclusive agreements with airlines and land transport companies.
- Processing of reservations for the congressman in their transportation and accommodation.